Head Cross Country/Track & Field Coach

Position Overview:

Under the general supervision of the Dean of Athletics, the Head Track & Field/Cross Country Coach independently administers all phases of a safe, enthusiastic, and competitive NAIA sports program. This includes recruiting qualified student-athletes, formulating competitive schedules, managing budgets, and monitoring the academic and athletic success of student-athletes, while fostering a culture of excellence and sportsmanship.

Under the general supervision of the Dean of Athletics, the Weight Room Coordinator is responsible for the day-to-day management and operation of the College's weight room facility. This includes scheduling facility usage for all athletic teams throughout the academic year, maintaining a safe and organized training environment, and enforcing established safety policies and procedures. Additionally, this position serves as a strength and conditioning resource for Athletics staff. 

In accordance with federal financial aid compliance requirements, and following the NACAC Guide to Ethical Practice in College Admissions (Article I. Section B.1.c.) Bethany College maintains a strict policy prohibiting incentive-based pay for employees whose responsibilities relate to the recruitment of students, the awarding of financial aid, or the management of student records. No formal incentive compensation program exists for these positions, and all employees in these departments are compensated solely through their established base salary or hourly wage as outlined in their employment agreement. This policy is in place to ensure full compliance with applicable federal regulations, including those governing Title IV financial aid programs, and to maintain the integrity of the College’s enrollment and financial aid processes. 

Essential Functions:

Program Administration & Recruitment

• Administer all phases of the NAIA Track & Field/Cross Country program, including recruiting qualified student-athletes.

• Work collaboratively with the Dean of Athletics and Admission to establish and actively pursue annual student-athlete recruitment and roster goals for the program. 

• Coordinate visits by recruits and their families.

• Prepare an inventory of all equipment at the end of the season and ensure general upkeep and protection of equipment under the program’s jurisdiction.

• Write an annual report at the end of the season evaluating the program with recommendations for improvements.

Competition & Training

• Formulate the team’s competitive schedule.

• Organize and train athletes for successful and safe competition.

• Plan and conduct pre- and post-season conditioning and training programs.

• Oversee the safety conditions of the facility or area in which the sport is conducted at all times.

Compliance & Departmental Support

• Adhere to college, KCAC, and NAIA policies and procedures.

• Support the athletic department’s goals and philosophies.

• Monitor and support the academic success of student-athletes.

• Keep abreast of current trends and methods by participating in clinics, workshops, and other professional development opportunities.

Financial & Operational Management

• Effectively prepare, spend, and manage the budget and records for the team.

• Arrange team travel and meals.

• Approve any stipends to assistant coaches.

• Prepare timely and accurate documents (e.g., travel expense statements, itineraries, etc.).

Professionalism & Collaboration

• Foster cooperative working relationships with immediate supervisor, staff, and team members associated with the program.

• Cooperate with other coaches to provide the optimum sports program possible under existing conditions.

• Work collaboratively with other departments and academic divisions on campus, using timely and appropriate judgment in upward communication regarding department concerns.

• Participate in team meetings, providing input and suggestions.

• Take initiative to provide new ideas and concepts to improve the efficiency and productivity of the staff.

• Provide continual evaluation of processes and procedures; suggest methods to improve area operations and service to internal and external customers.

Weight Room Coordination

• Schedule weight room times for all teams throughout different times of the academic year — early fall, late fall, early spring, and late spring.

• Evaluate equipment regularly and coordinate maintenance or repairs as needed.

• Hire, train, and supervise Federal Work Study Weight Room Attendants.

• Monitor facility usage and enforce safety policies and procedures.

• Ensure a safe, clean, and organized training environment.

• Serve as a strength and conditioning resource for Athletics staff.

• Pursue strength and conditioning certification and related professional development; communicate with supervisor to utilize available institutional resources to support such development.

The statements contained herein describe the scope of responsibility and essential functions of this position, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other areas to cover absences or provide relief to equalize peak work periods or otherwise balance the workload.