Director of Finance, College of Charleston Athletic Fund

The Director of Finance for the College of Charleston Athletic Fund (CCAF) is responsible for all accounting functions of the CCAFand College of Charleston athletics sponsorship enterprise. This position maintains and prepares the financial records and reports for CCAF as well as our sponsor business. This critical position prepares reports for the Executive Director, CofC Athletic Department Administrators and Coaches, CCAF Finance Committee, CCAF Board of Directors, CofC Treasurer’s Office, Controller’s Office, CofC Institutional Advancement, and Auditors. This position also manages a large portion of the paperwork relating to insurance policies, vehicle insurance, taxes, permits, and licenses.

Minimum Requirements: 

Education: Bachelor’s degree in accounting or business administration from a four-year college or university. A master’s degree is preferred but not required. A minimum of 5 years of accounting for a non-profit organization may substitute for the education requirement.

Experience: 2-4 years of finance experience in an athletic department business office, campus development office, athletic development staff or related experience working for a non-profit is preferred but not required. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities:

• Knowledge of working with Blackbaud Raiser’s Edge, Paciolan, and Financial Edge (or similar) is preferred but not required.
• Computer literacy with Microsoft Office products, especially Excel, is required.
• Ability to understand and utilize accounting functions such as general ledger detail, income statements, balance sheets, is required.
• Must possess strong interpersonal skills ensuring the highest quality of customer service via phone, email, and in-person.
• Ability to prioritize assignments, meet deadlines, and perform tasks independently.
• Must have strong written, organizational and oral communications skills.
• Ability to multi-task effectively.

Duties:

Creates, organizes, and maintains CCAF general ledgers, accurate documentation of financial records, and the monthly journal entries and reconciliations of CCAF books. This includes all bank, credit card and investment reconciliations, monthly revenue and expense accruals and scheduling of receivables and deferred funds. Manage inventories, prepaid, payables and expenses, fixed assets, and other revenues as required. Coordinates annual CCAF independent audit. Assumes responsibility for the filing, organization, and maintenance of annual CCAF financial records. Financial liaison to Finance Committee and CCAF Board. Attends periodic board and committee meetings. Assists with annual budget process. Prepares monthly financial statements for Finance Committee and Board of Directors, as well as monthly reports of restricted funds to the managers of those individual funds. Reconciles monthly Level One report and investigates and settles any discrepancies with CofC Controller’s office. Reconciles monthly CCAF payroll distribution report. Responsible for accurate accounting of event ticketing receipts. Creates bank deposits and recordings to general ledger.

Administers timely acknowledgement and receipts of donor gifts by posting to Raiser’s Edge fund account and Paciolan systems all CCAF gifts and pledges including cash, stocks, and in-kind gifts. Participates in Paciolan and Raiser’s Edge training and updating CCAF staff on advances in software and data information on these systems. Assists CCAF staff with donor reports regarding giving levels and benefits associated with those levels. Prepares timely gift report for Institutional Advancement.

Manages CCAF accounts payable function. This includes weekly CCAF check requests; printing checks and distributes for weekly signatures; posts accounts payable transactions; prints weekly posting report and restricted account trail balance. Prepares and files annual 1099 tax returns.

Daily accounting operations for sponsorships and Student Athlete Recruitment and Retention (STARR) account. Manages the sponsorship accounts payable and receivable functions including invoicing sponsors on a monthly basis; integrate sponsorships into annual financial audits; cash management for sponsorship accounts.

Assists in the planning, set-up and implementation of College of Charleston Athletic Fund’s special events including hospitality rooms for Men’s Basketball games. This including attending the annual golf event, tip-off dinner, and other special events to manage the financial transactions and donations.

Manage vehicle program for CCAF including monitoring and arranging leases and purchases. Responsible for renewing and obtaining vehicle registrations/tags and insurance policies. Makes and monitors all payments on automobiles. Maintains insurance policies for CCAF including, but no limited to General Liability and Alcohol coverage, Directors and Officers, and Crime Bond coverages. Obtains game alcohol permits, Sled reports, and nonprofit license. Prepare sales tax returns.

Perform other duties as assigned by the Executive Director of the College of Charleston Athletic Fund.