Events & Facilities Coordinator

Events & Facilities Coordinator – Tahlequah Campus

Notice to Applicants

It is Northeastern State University’s policy that all newly hired employees must provide an original Social Security card during the hiring process. Failure to provide an original Social Security card will delay the hiring process and ability to begin employment.

JOB SUMMARY

The Events & Facilities Coordinator reports to the Director of Athletics while working collaboratively with athletics staff, facilities management, and external partners. This position is responsible for the coordination and execution of home athletic events and the day-to-day operations of athletics facilities supporting 14 NCAA Division II programs.

MAJOR DUTIES

Coordinate and execute all home athletic events, including game day operations, staffing, and logistics.

Develop and manage event scripts, timelines, and staffing plans.

Coordinate with officials, visiting teams, and game day personnel.

Oversee facility scheduling for practices, competitions, and external use.

Ensure athletic facilities are properly set up, maintained, and secured for events and daily use.

Serve as primary liaison with campus facilities, housekeeping, and game operations staff.

Assist with purchasing and inventory of event and facility equipment.

Ensure compliance with NCAA, conference, and institutional game management policies.

Assist with special events such as tournaments, camps, banquets, and community events.

Support risk management and safety protocols for all athletic venues.

Provide supervision of event staff, student workers, and game day personnel.

Follow and abide by all institutional, conference, and NCAA rules and regulations.

Perform other duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of athletic event management and facility operations.

Strong organizational and problem-solving skills.

Ability to manage multiple events and priorities simultaneously.

Strong communication and interpersonal skills.

PHYSICAL DEMANDS / WORK ENVIRONMENT

The work is performed in office settings, athletic facilities, and outdoor venues. The position requires standing, walking, lifting equipment, and working evenings, weekends, and holidays.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

Supervises student workers, event staff, and game day personnel.

MINIMUM QUALIFICATIONS

Bachelor’s degree

Experience in event management, athletics operations, or facilities (internship, GA, or full-time)

Strong organizational and communication skills

PREFERRED QUALIFICATIONS

Master’s degree

Experience working in collegiate athletics or large-scale event operations

Familiarity with NCAA game management standards

Annual salary $41,000.00 with excellent benefits, including generous leave time.

Projected start date June 1, 2026

Applications will be accepted until the position is filled