Athletics Business Coordinator

The Athletics Business Coordinator provides general bookkeeping to the athletics department and has the primary responsibility for the purchasing functions in the department. This position, in collaboration with the Director of Business Operations, is responsible for the generation and analysis of departmental monthly budget reports. This position assists other administrative personnel and coaching staff with business operational needs. Finally, this position will assist with the management of the concessions program.

The ideal candidate will have an interest in athletics, strong financial analysis skills, strong communication skills, and have a basic understanding of general accounting principles.

Workplace Requirements:

This position may require occasional work outdoors at events.

Workplace Location: 

On campus position: This position is exclusively on-site, necessitating all duties to be performed in-person. Per Rice policy 440, work arrangements may be subject to change.

Minimum Requirements: 

• Bachelor’s degree

• One or more (1+) year of related experience

Skills

• Must be able to correspond professionally both in writing and orally

• Must be available to work nights, weekends, and holidays as event schedule requires

• Must be proficient in Microsoft Excel

Preferences:

• Experience with Tableau

Essential Functions:

• Implements, administers and evaluates day-to-day business and administrative activities of the department, function or program 

• Opens purchase orders and process payments as goods are received 

• Provides input on the budget, budget planning and other financial matters 

• Assists in managing unit budgets 

• Organizes, manages and completes special projects 

• Collects and analyzes data, creates reports, reviews and explains trends; formulates and evaluates alternative solutions and recommendations to achieve the goals of the program

• Manages the department’s relationships with outside vendors for concessions operations.

• Acts as the department’s liaison to the procurement and payables offices on campus.

• Analyzes and interprets policies; develops, revises and implements procedures 

• Performs all other duties as assigned

Additional Functions:

• Processes departmental deposits with University Cashier and Development Office 

• Works with development and ticket office on reconciliations as required 

• Keeps accurate records of deposits processed for auditing

• Processes paper invoices and check requests for payment in a timely manner

• Monitors expense reports for accuracy and fiscal compliance, aids coaches and staff in processing reports as needed 

• Keeps an accurate record of all payments processed for auditing   

• Assists with the contracting and management of the concessions program