Assistant Director of the Terrier Club

This position requires a significant level of self-motivation, goal-orientation, attention to detail, and commitment to establishing and sustaining professional relationships with donors, alumni and friends to advance the constituent's engagement with the College as a philanthropic supporter.

RESPONSIBILITIES

Responsibilities include developing, implementing, supervising and evaluating all aspects of Wofford Athletics’ engagement and stewardship goals, ensuring the fostering and nurturing of long-term, meaningful relationships between the College and its donors. The Assistant Director of Athletics Development - Engagement reports directly to the Director of the Terrier Club. All employees of Wofford Athletics should maintain a thorough knowledge of NCAA, Southern Conference, and institutional rules and comply accordingly, as well as be a Responsible Employee under the Sexual Misconduct Policy and must report all relevant information learned about alleged sexual misconduct to the Title IX Coordinator or a Deputy Title IX Coordinator.

ESSENTIAL FUNCTIONS

Donor Engagement and Stewardship (60%)

• Responsible for creative and timely stewardship, which includes but is not limited to designing, drafting, writing, editing, coordinating, and executing a departmental-wide comprehensive donor relations and stewardship system that appropriately and consistently promotes interaction with and recognition of donors at all levels.

• Establish, implement, and maintain effective stewardship best practices to position Wofford College and convey appropriate gratitude to ensure donors are appreciated and recognized in a timely fashion. Develop compelling engagement strategies in collaboration with athletics development team members to identify, design, and cultivate a significant prospect pipeline as part of the college’s evolving fundraising strategy.

• Design, implement, and oversee athletic donor recognition events that advance stewardship and cultivate future philanthropic support.

• Manage and write all impact emails and mailings and manage the production of impact videos.

• Engage board members, volunteers, alumni, and friends of the Athletics Department through strategic communication, meetings, and events.

• Establish professional relationships with head coaches and their staff to include them in engagement and solicitation strategies with key prospects and donors, as appropriate.

• Maintain ongoing and active networking with internal and external constituencies.

• Actively participate in campus life, including attendance at key events such as Homecoming, athletic competitions, gift announcements, groundbreakings, and dedications.

Operations (20%)

• Responsible for creating creative and practical solutions to streamline donor engagement and stewardship processes and maximize staff productivity while developing long-term operational strategies in collaboration with the athletics development team to meet and advance the department’s mission.

• Create and maintain all timelines and a comprehensive calendar of digital and print projects and mailings to ensure timely initiation, production, and distribution of each.

• Design, manage, and oversee production of digital and print projects including, but not limited to: football and basketball parking maps, football and basketball season parking passes, Verandah Lot renewals, Athletics Annual Report, donor acknowledgement decals, student-athlete and head coach acknowledgement cards, and monthly newsletters.

• Review, oversee, and update the Terrier Club web pages to ensure accurate and up-to-date information including, but not limited to: staff contact information, giving opportunities and links, Athletics Annual Report, Board of Directors, Benefits Chart, Parent Guide, Young Alumni Perks Program (YAPP), Terrier Athletics Pledge Program (TAPP), event photos, parking and ticketing information, and giving form.

• Manage and maintain adequate stock of athletics development supplies.

• Respond in a timely manner to all Harley Room and Verandah Patio venue requests and effectively balance and manage athletic and campus scheduling based on venue availability.

• Effectively utilize the development database (Slate) to maintain records of interactions with donors and prospects.

• Actively participate in the Department of Athletics and Office of Philanthropy and Engagement activities and meetings including, but not limited to, departmental meetings, strategic planning sessions, and team collaboration meetings.

• Meet annual solicitation and attainment goals as developed in consultation with the Director of the Terrier Club.

• Record all constituent interactions timely and in accordance with college policies and procedures.

• Follow all established processes and policies as established by Wofford, Athletics, and Philanthropy and Engagement leadership.

Fundraising (15%)

• Responsible for providing holistic, strategic, and logistical oversight of all aspects of Athletics’ event fundraising efforts to meet and advance the department’s fundraising goals, while promoting interaction with internal and external constituencies at all levels.

• Work with Marketing and Communications team to develop and execute printed and digital materials.

• Manage and direct volunteers by establishing accepted expectations with an ambitious but clear delineation of roles and responsibilities.

• Manage a population of donors who are also season-ticket holders to ensure Scholarship Seating Required Donations are solicited and stewarded.

• Following events, analyze its success and prepare reports.

Student Employee Supervision (5%)

• Responsible for hiring and supervising student employees in the athletics administrative office, preparing them for leadership and service beyond their time at Wofford College. Supervisors must adhere to and comply with college policy, federal and state regulations that govern Student Employment, as well as provide clear expectations upon hire and throughout employment.

• Select and hire student employees with the skills and attributes needed to effectively support the operations of the athletics department.

• Introduce student employees to their role and provide departmental orientation and training needed to perform tasks appropriately and accurately.

• Establish regular employee work schedules, organize assignments, and establish accepted expectations and standards of behavior with clear delineation of roles and responsibilities.

• Serve as a model for the development of good work habits and assist student employees in developing skills and procedures necessary to perform assigned tasks, provide regular feedback and coaching while creating a safe environment for personal and professional growth.

• Ensure the treatment of student employees according to their rights, which are the same as all employees, as defined by applicable college, state, and federal regulations.

• Ensure priority of student’s academic progress by allowing flexibility in scheduling during exam times.

• Verify accuracy of student employee time sheets and provide confirmation of hours worked, acknowledging those time sheets become official records open to audit by the federal government.

QUALIFICATIONS

Knowledge, Skills and Abilities

• Bachelor's degree required

• Must possess excellent project management skills with the ability to work with a minimum of direct supervision, work effectively on several projects simultaneously while maintaining a high level of accuracy and confidentiality, and must be able to work well under deadlines and pressure yet maintain a professional demeanor and positive attitude.

• Familiar with the strategic plan of the institution, using its goals as a guide when making decisions that impact the reputation of the college.

• Commitment to and enthusiasm for philanthropy, institutional development, and Wofford Athletics’ mission.

• Knowledge of school culture, donor affinity, and current trends in donor relations.

• Gift for creativity and vision combined with excellent critical thinking skills and an ability to evaluate processes, make recommendations for improvements, and implement changes.

• Work successfully with institutional leadership, colleagues, students, parents, and volunteers while representing the college in a professional manner.

• Able to coordinate and facilitate the efforts of diverse individuals and groups to accomplish commonly held objectives.

• Exhibit confidence, composure and professionalism, building trust, cultivating positive relationships, and successfully managing challenges with integrity and grace.

• Familiarity with the college’s constituent and development database (Slate) while possessing a willingness to learn new technology.

• Effective time management and workflow planning skills with strong attention to detail and demonstrated ability of sound judgment and prudent decision making.

• Ability to motivate and manage volunteers and student employees by establishing accepted expectations with an ambitious but clear delineation of roles and responsibilities